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How to Register

Returning Organization Registration

For organizations that have been previously approved and have maintained registration with Student Activities.

Fall 2014: Returning Organization Registration is from July 28 until September 5. Returning Organizations must re-register by this deadline in order to maintain their registered status.

Student Organizations are required to register their organization every long semester. For Fall 2014 registration, all organizations are required to attend a student organization orientation and update their organization's OrgSync profile.

OrgSync Profile

The Fall OrgSync profile will open on July 28. If you try and update the OrgSync profile before July 28, the profile submission will not count for Fall 2014 and you will be required to re-submit the profile updates after July 28. Before logging in, you should obtain the following information: number of members; UNT advisor name, phone, and email; name, title, student ID#, phone, and email of ALL officers, and copy of the organization’s constitution.

In order to update the profile, you will need to be an Administrator within the organization’s portal. If you are not an Administrator, please ask an existing Administrator (likely former officers, like the President) to grant you Administrative privileges within the organization’s portal. If you cannot get in touch with previous officers, you may contact Student Activities for assistance.

Even if an organization’s information has not changed from the Fall to Spring or Spring to Fall, the submission of the OrgSync profile is still required at the beginning of that semester.

Within a semester, after the initial OrgSync profile is completed online, if any changes occur within the organization (e.g., officer phone number, organizational email address, or officer or advisor change), an organization must submit the change via its OrgSync profile. Keeping an organization’s information constantly updated ensures that communication with and about the organization is directed to the appropriate person.

Student Organization Orientation

In addition to completing the OrgSync profile each Fall and Spring semester, an organization must attend a student organization orientation in order to become registered. Orientation topics include OrgSync basics training, along with campus policies and resources related to your organization.

There are a number of sessions from which to choose. Orientation is required annually (for the academic year, fall to spring) for each organization. Organizations should send at least one officer (as indicated in its OrgSync profile). Advisors are encouraged, but not required, to attend. As seating is limited in each session, RSVP’s are strongly encouraged to ensure a seat. Please click here to RSVP for a session.

NOTE: Organizations in the College of Engineering Organization (CEO) and Sport Clubs associated with the Sport Club Committee will earn credit for org orientation through a training session with their respective offices. If a CEO or Sport Club fails to attend their respective orientation then they must attend a Student Activities Organization Orientation. Fraternities and Sororities associated with the Office of Greek Life should attend an organization orientation with Student Activities; failure to attend an orientation will result in a special orientation session at the Office of Greek Life.

Privileges of Registration

Registration with Student Activities has its privileges, as indicated in UNT Policy (18.4.2). Only registered student organizations are entitled to the following:

  • Opportunity to hold meetings and other activities in university facilities at no cost or at a reduced rate established by the facility.
  • Eligibility to apply for Eagle's Nest funding from the Student Government Association for qualifying uses and to receive funds and access to resources provided by University departments.
  • Opportunity to participate, as a student organization, in University-sponsored events (e.g., Homecoming, Mean Green Fling, Orientation).
  • Opportunity to use the name of the University as part of its student organization name and use the University trademarks, logos, and other UNT works in conjunction with projects benefiting the university, with express permission and approval as provided for in UNT policy.
  • Recognition in the online student organization database.
  • Opportunity to co-program with University departments.
  • Access to student organization web resources (including a free website through OrgSync) and electronic mail at no cost so long as the student organization acts in compliance with all applicable UNT computer use policies.
  • Use of the fax machine and 100 free copies per semester from Student Activities.
  • Opportunity to use campus advertising mediums on a space-available basis to advertise organizational activities and membership, subject to University policy.
  • Opportunity to set up free or low-cost banking on-campus.
  • Opportunity to establish dues and sponsor fundraising projects.
  • Ability to invite guest speakers to campus.
  • Opportunity to grant awards and honors to members.

Organizations that partake in the privileges above without being registered with Student Activities may be in violation of the Code of Student Conduct and are subject, as individuals and organizations, to being held responsible according to the Code.

Starting a New Organization

This is for newly forming organizations seeking initial approval and dissolved organizations. Dissolved organizations (those that fail to register for two consecutive long semesters) will be treated as if they are newly forming and should follow the process below.

Are you interested in starting a new organization at UNT? All you will need is:

  • At least 8 currently enrolled, UNT student members
  • At least 2 officers, all of which have at least a 2.25 cumulative GPA and are in good disciplinary standing
  • A mission/purpose statement of the organization
  • A constitution/bylaws (See sample on Student Activities website)
  • A full-time UNT faculty or staff member to serve as the organization’s advisor

For Fall 2014, Student Activities will accept applications for new organizations from September 8 until November 14. After November 14, applicants will have to wait until the Spring 2015 new organization approval period.

Starting September 8, if you are interested in starting a new organization, you will log in to OrgSync and complete the following steps.

  • Locate the Browse Organizations button on the community homepage in OrgSync. This will bring you into the directory of organizations that are registered at UNT.
  •  Next, click the green Register New Organization button. This will require you to fill out basic organization information, as well as information about your officers and Advisor(s).
  • Upload a copy of the organization constitution, bylaws, and member list (includes name and student ID numbers) to Orgsync portal.
  • Sign up to attend an Organization Orientation (the form is on OrgSync under Forms).
  • If your organization is approved to continue in the process, you will meet with a Campus Life Ambassador (this is setup for you by the Student Organization Coordinator).
  • After you complete all the above steps, your organization will be approved and officially registered for the semester.

For more information, contact Student Activities or see the Student Organization Policy.